11+ Useful Fax Cover Page Template Design in MS Word

While you fax any document, you need to attach the name of the recipient and the name of the sender with it, so the receiver understands from whom the document is coming from. The page on which the introductory elements are written down is the cover page of the fax. The professional documents, when faxed, are necessarily included in the fax cover sheet, so it reaches the right person.

Even today, in the era of emails, fax machines are used widely, and therefore, the necessity of the fax cover page hasn’t gone down. Suppose you are applying for a position in a company, they could ask you to send your resume through fax. At such time, as a prospective employee, you need to include the fax cover sheet to have a professional approach.

What is a Fax Cover Page?

A fax cover page is the first page of the document attached to the actual informative sheet to give a recipient an idea of the topic on which fax is done, along with some additional information about the sender. It is sent through a fax machine.

To ensure proper communication, the cover letter is faxed with the original faxed documents. It becomes more essential to insert a fax cover page when the receiving party has a fax machine as a centralized pool. In such cases, the center needs to necessarily craft a cover page to deliver the message to the right person.

The back cover page is also known as a Fax cover sheet, but there lies a difference between them. A fax cover sheet contains a brief description of its documents, such as the qualifications and the names of the employee if in case it is a resume. So while you craft the fax cover page for a Fax cover sheet, make sure you know about the elements to incorporate in it.

What is Included in a Fax Cover Page?

The fax is only used when it is a professional or the official document. While crafting the fax cover page make sure you incorporate the following elements or components in it. The contents of the fax cover page are as essential as the inside elements of the actual document. Therefore when you craft it make sure, to fill it up with accuracy and precision.

To help the recipient know the sender of the fax, include the following elements-

Name of the author.
Company name.
Company address.
Phone number.
Email ID.
Recipient name- the recipient name must be included in a Fax. It has the recipients know if the cover page and the document have reached the right person. Also include the name, address, and other details of the recipient so they know the sender has sent the document to them only.
Date- Include the date on which the document has been faxed.
Confidentiality statement- if the document faxed contains some confidential matters and information then mention it on the top of the page or the cover page of the document. This will make the receiver know that the faxed document is intended for the particular individual only and not to be opened by any other individual.
Other notes- Besides these quintessential elements, you could also include some additional notes or statements with it. If the sender is expecting to get a reply immediately, then they put it on the top of the document.

Other than these, there are several other components included in a cover page. But these are some of the standard elements of a Fax cover page.

Why Include a Cover Sheet in a Fax Document?

The information of the fax cover page contents is to let the receiver understand for whom the fax is done. If multiple departments or people use the fax machine of the receiving party, then confusion could arise and they would not know for whom the fax is done. So to give a clear idea of the recipient and the sender the fax cover sheet is prepared.

The elements mentioned should be followed to describe the recipient’s detail as well. This will give the receiver an idea as to why and what has been faxed. So while you decide to prepare a perfect cover page make sure you include the necessary elements or else it may not reach the right hand.

What are the Benefits of a Fax Cover Page?

When we incorporate some additional pages to the main document then there must be some benefits that are rendered. So what are they-

1. The cover page makes sure the faxed document reaches the right person.

When a single fax machine is used by different individuals, it creates confusion when there is no cover letter since the recipient does not understand who was the document was intended for.

But when you use the fax cover page with the necessary information in it the individual knows if it is for them or not.

2. Maintaining confidentiality becomes easy.

Several documents contain confidential information that could only be handed over to a specific person. In such circumstances including the cover sheet in the faxed document retains it. Anyone could easily incorporate any confidential statement or information and provide a note on the cover page.

3. The recipient could ensure a fast and easy response to the letter faxed. The sender could mention this on the cover letter if there is an urgency.

The best way to know how to fax a cover page is to refer to some cover page examples.

The cover page templates are a tool that can be used for crafting a cover page in a proper format and design. You may ask how? The answer would be a template that contains a pre-made structural format of a cover page containing some sample information that is editable and customizable. Therefore, the feature of edit and customization can be utilized by users for replacing the provided information with theirs. The user has to place the information at the provided blocks and fax. We have a few fax cover page templates on our website. You can click on the link provided and use it to the utmost.